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I am sure many of you know that July 1, 2017 is an important day in Arizona.  That is the day a new law goes into effect where some businesses are now required to track paid sick time for their employees.  The good news is this is very doable in your version of QuickBooks.  If you are unfamiliar with what I am speaking of here is a link to the states website with some good questions and answers on the new law:

 

https://www.azica.gov/frequently-asked-questions-about-wage-and-earned-paid-sick-time-laws

 

  1. A couple of things to make sure of:

  2. Make sure the law applies to you!  There are businesses that are exempt, but not many.

  3. Full time or Part time makes no difference; the employee gets some amount of time, which leads to…

  4. Know how much time you have to offer:

    1. If you have more than 15 Employees, they are not entitled to accrue or use more than 40 hours of earned paid sick time per year, unless the employer sets a higher limit.

    2. If you have less than 15 Employees, they are not entitled to accrue or use more than 24 hours of earned paid sick time per year, unless the employer sets a higher limit.

    3. An Employee MUST earn a minimum of one hour of earned paid sick time for every 30 hours worked (or 2 min earned every hour they work)

 

The QuickBooks side of things is fairly simple, make sure you edit each of your existing Employees, and make sure the following 5 things are set properly:

 

  1. Accrual period - is set to Every hour on paycheck

  2. Hours accrued per hour paid - is equal to 2:00 (minutes) or .0333 (if you are going decimal)

  3. Maximum number of hours - is set accordingly (see point 3 above)

  4. Year begins on – this is when the year begins for the employee, typically their hire date.  In reality you don’t have to do anything with this

  5. Begin accruing sick time on – This one IS important, this one tells QuickBooks when to start accruing the sick time for the employee.  Everyone that currently works for you should have a date of 07/01/2017.  Everyone you hire after July 1, should have their hire date entered here so that it calculates the time correctly

 

May the force be with you!

QBJedi

 

PS.  Some of you might be thinking about setting the employee preferences, so that when new employees are entered their sick time is already set and you won’t have to remember to set it up…I sense a disturbance in the force!

 

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